YAKIMA COUNTY FIRE
DISTRICT 12
10000 ZIER ROAD
YAKIMA, WA 98908
POLICY # 2110
COMMISSION
CHAIR SIGNATURE: Jim Borst
EFFECTIVE DATE: 7/10/2007
REVISED: 3/11/2008
12/12/2017
12/13/2022
Policy
Title: PAID ON CALL MEMBERS MEDICAL,
SKILL MAINTENANCE, TRAINING AND INCIDENT REQUIREMENTS
RESCINDS: RULE 7.41, 7.42,
7.43, 7.44
REFERENCE: WAC 296-305
1.0 PURPOSE
The purpose of this
policy is to establish skill maintenance, training requirements, call
requirements, and medical requirements for paid on call members (hereinafter “Members”).
2.0 MEMBERS RESPONSIBLE FOR DRILL ATTENDANCE
·
Drill attendance requirements are 50% of the regular scheduled
drills.
·
Probationary Members are required to attend 70% of drills for the
9 months following completion of required recruit training (AFA, Wildland,
Structural).
·
Probationary Members already trained upon Membership must attend
70% of drills for their first full year of service.
·
No credit is given for attending the same drill for day
drill and night drill unless approved by the Training Officer. Typically, classroom drills will not be
double counted, hands-on drills may be counted.
·
Each member is responsible for complying with the requirements
established within this policy. The Fire
Chief and/or Training Officer may require members to attend other training
activities beyond the required drills. The
Department shall be notified by members unable to meet the established drill
attendance requirements because of sickness or injury. Excused absences may be granted for medical
leave and leave of absence.
3.0 SKILL MAINTENANCE, TRAINING REQUIREMENTS, AND MEDICAL
REQUIREMENTS
Members are
responsible for maintaining skill levels, training requirements and using
protective/safety equipment as established by Yakima County Fire District
12. All members shall be required to
pass an entry level medical exam and drug test.
All members upon reaching age 50, 55 and 60 shall pass a medical
examination and all members over age 63 must pass a medical exam every three years. Members participating in the Board for
Volunteer Firefighters retire/rehire program must pass an annual physical. All medical exams shall be performed by the
District’s appointed physician or pre-approval for a member to use their physician. All costs incurred for medical examinations shall
be the sole responsibility of the Fire District. However, Members that elect to have their
personal physician perform the physical using the District’s required
procedures and forms will be at the member’s expense. Any findings requiring future medical
treatment is at the expense of the member.
Training
Requirements:
All training requirements are on an annual basis and the Chief and/or
Training Officer determine the criteria for meeting each of the following
a. Maintain Advanced
First Aid certification by participating in 12 hours of practical OTEP workshop
training within 36 months.
b. Maintain CPR
certification. All Members participate in
CPR OTEP.
c. Maintain Emergency
Vehicle Incident Prevention certification.
d. Maintain SCBA
certification. (WAC 296-305-04001) *Support
Members Exempt
e. Maintain
serviceable protective clothing with regular laundering and inspection. (WAC 296-305)
f. Maintain
Wildland training by attending annual refresher. *Support Members Exempt
g. Maintain live
fire training requirements. {WAC296-305-05502(6)(a)}
*Support Members Exempt
g. Annually Complete
same current year’s entry-level workability test required of prospective new
Members. WAC 296-305-01509. *Support Members Exempt
4.0 STATION CALL REQUIREMENTS
200 or Less Total Annual Station Calls = 25%
Annual Required Attendance
More Than 200 Total Annual Station Calls = 20%
Annual Required Attendance
The intention of
station call requirements is for the member to respond to their station’s calls. Duty Officer, Duty Chief, Weeknight Responder
and Duty Crew calls, while important to the Mission, do not exclude the member
from meeting station call requirements for their assigned station.
Members on leave of
absence or medical leave are excused from all calls during their leave.
5.0 MEMBERS NOTIFIED OF PARTICIPATION ACTIVITIES
Quarterly the
Department shall monitor and report the status of each member’s compliance with
the training, drill attendance and call requirements policy. The report shall be a running total of the
year and be posted at each station quarterly on an informational bulletin
board.
6.0 OFFICERS ATTENDANCE REQUIREMENT
Officers shall
exceed 60% attendance at Officers Meetings and regularly scheduled drills. Officers shall notify the Chief if they are
unable to attend a regularly scheduled Officer meeting to be exempt from
attending.
Station Captains
shall serve as the Duty Chief a minimum of three weekends annually.
Station Lieutenants
shall serve as the Duty Officer a minimum of two weekends annually.
7.0 DRILL EXEMPTIONS
Members may request
to be exempt from attending drill for any of the following methods, and must be
pre-approved by the Training Officer:
a. Career Firefighters, Paramedics or EMT’s working on drill
nights. Must submit a copy of work
schedule showing unavailability.
b. Attending other Yakima County department’s OTEP classes.
c. Drill exemption is given while a member is attending recruit
school, wildland firefighter class or emergency medical technician training. One exemption per week for any class held in
that week.
d. Members assisting in Public Education, Association Events or
other Department Activities may request one exemption for the week of the
event.
e. Exemption will reduce the total number of available drills for
the Member, they will still need to meet requirements for the remaining number
of available drills.
8.0 FAILURE TO MEET
REQUIREMENTS
Annually members failing to meet the minimum requirements as
specified in 2.0, 3.0, 4.0 and for Officers 6.0 of this policy:
Probationary Member:
- During recruit school after being issued PPE and a pager if the Member
is not responding to 25% of alarms- Company Officer verbal discussion with
Member and contact Recruit Academy Instructor to speak one on one with the
Member and document the conversation.
(Drills are encouraged but not required during academy).
- One month following complete recruit academy if Member is not actively
participating by meeting 25% alarms or 70% drills- Company officer will
speak one on one with the Member and document the conversation. Also contact Recruit Academy Instructor
to speak one on one with the Member and contact CO with findings.
- For the 9 months following required training if the probationary Member
is not actively participating by meeting 25% alarms or 70% drills- Company
officer will speak to the Member one on one to discuss the need to meet
requirements, document the conversation.
Company Officer to contact Deputy Chief to advise of the situation
and Deputy Chief discusses with the individual their participation and report
conversation findings to Station Captain.
- Any one of the above instances counts as one discussion, after two
documented discussions with the Member and they still are not meeting
requirements the Company Officer and Station Captain will have a final
meeting with the individual, at the discretion of the Station Captain the Member
will be terminated or given 60 days to meet standards.
Non-Probationary Member:
- At the end of the first quarter numbers are distributed to each
station, for any Member not meeting the drill/call requirements their
company officer will speak to them one on one to discuss the need to meet
the requirements and document the conversation.
- At the end of the second quarter, numbers are distributed to each
station, for any Member not meeting the drill/call requirements their
company officer will speak to them one on one to discuss the need to meet
the requirements and document the conversation, if the Member is 2
consecutive quarters of not meeting drill/call requirements the Deputy
Chief will also contact the Member.
- At the end of the third quarter, numbers are distributed to each
station, for any Member that has already had two documented conversations,
based on the discretion of the company officer working with the Station
Captain of the reasons provided for not meeting standards the CO will
document the conversation and either put them on 3 months’ probation* or recommend
termination to the Chief. If the Member
has not already had two documented conversations the company officer will
speak to them one on one to discuss the need to meet requirements and
document the conversation.
- *Members placed on a three-month probation must meet the policy for
the next quarter, if they do not the Station Captain will recommend to the
Chief to either terminate the Member or extend the probation for an additional
three months.
- At year end the Company Officer and Station Captain will review
all activity numbers for their members taking in account calls, drills and
other activities and recommend to the Chief whether a Member should be
placed on probation or terminated for not meeting policy.
Officer:
- Officers not meeting the standard in 2.0, 3.0, 4.0 and 6.0 by December
31st of each year will be demoted to Firefighter.
9.0 REVIEW BOARD
Any Member recommended for termination or demotion may
request their situation be heard by a review board.
The Fire Chief may convene an officer’s
review board to hear arguments about the termination or demotion. The board shall have four members as follows:
a. An Officer selected by the Member recommended
for termination or demotion.
b. An Officer selected by the Chief.
c. An Officer selected by the first two
board members.
d. The Deputy Fire Chief, shall chair
the review board.
Both the Member recommended for
termination/demotion and their Station Captain will provide the review board
with the facts and reasoning for their wishes.
The Deputy Fire Chief shall submit a
report in writing of the conclusions after all the facts are heard. No one involved directly in the termination/demotion
shall be appointed to the review board.
The Fire Chief shall review the report
and determine the outcome of the situation to uphold the termination/demotion or
develop a last chance agreement with the Member.
If the terminated/demoted Member feels the results are not
acceptable the Member may submit a written request to the Board of Commissioners
to review and respond to the termination/demotion. The Board of Commissioners’ decision shall be
final and binding.
Policy 2110 Member Activity Record
Year_____________ Date__________
Member
________________________ Documented
Conversation 1, 2, Final
Probationary
Member:
During Recruit School not responding 25%
One
month after Recruit School completion not meeting 25% alarms, 70% drills
Nine
Months of probation following completion of Recruit School 25% and 70%
Non-Probationary
Member:
First
quarter not meeting 25% alarms or 50% drills or training requirements
Second
quarter not meeting 25% alarms or 50% drills or training requirements
Third
quarter not meeting 25% alarms or 50% drills or training requirements
Fourth
quarter not meeting 25% alarms or 50% drills or training requirements
Officer:
December
31st not meeting 25% alarms, 50% drills, Duty requirements or training
requirements
Recommendation:
Termination 3 Months’ Probation,
Follow Up Date _______
Reasoning/Discussion:
Member Signature
__________________ Officer Signature
______________________