Policy 1116 Security levels of access, and limiting disclosure and use of protected health information
YAKIMA COUNTY FIRE DISTRICT 12
10000 ZIER ROAD
YAKIMA, WA 98908
POLICY # 1116
COMMISSION CHAIR SIGNATURE: s/b Ken Eakin, Chair
EFFECTIVE DATE: 03/01/05
REVISED DATE: 06/10/08
POLICY TITLE: SECURITY LEVELS OF ACCESS, AND LIMITING DISCLOSURE AND USE OF PROTECTED HEALTH INFORMATION
1.0 PURPOSE
To outline levels of access to Protected Health Information (PHI) of various members of Yakima County Fire District 12 and to provide a policy and procedure on limiting access, disclosure and use of PHI. Security of PHI is everyone’s responsibility.
2.0 DIVISIONS AFFECTED
All divisions.
3.0 REFERENCES
Health Insurance Portability and Accountability Act of 1996 (HIPAA)
4.0 POLICY
4.1 Yakima County Fire District 12 retains strict requirements on the security, access, disclosure and use of PHI. Access, disclosure and use of PHI will be based on the role of the individual member in the organization and should be only to the extent that the person needs access to PHI to complete necessary job functions.
4.2 When PHI is accessed, disclosed and used, the individuals involved will make every effort, except in patient care situations, to only access, disclose and use PHI to the extent that only the minimum necessary information is used to accomplish the intended purpose.